Outgoing Erasmus students - traineeship


Erasmus+ traineeship – outgoing students

The European Union’s Erasmus+ programme enables university students to undertake an internship in their field in a European country of a duration between 2 and 12 months. Within the Erasmus+ programme, graduates are also eligable for such an internship.

University of South Bohemia provides students on internships with a grant of 480 to 660 euros per month depending on which country the internship is to be spent in.

An Erasmus work placement may take place only in the countries involved in the Erasmus+ programme:

  • EU member states: Belgium, Bulgaria, Croatia, Denmark, Estonia, Finland, France, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxembourg, Hungary, Malta, Germany, the Netherlands, Poland, Portugal, Austria, Romania, Greece, Slovakia, Slovenia, Spain, Sweden, and the United Kingdom
  • countries of the European Economic Area (Norway, Iceland, and Lichtenstein)
  • also Turkey and Macedonia

 It is not possible to undertake an internship in Switzerland.

The ERASMUS ID code of University of South Bohemia is CZ CESKE01.

Deadlines for applications:

  • 28 February 2020 (traineeships for the academic year 2020/2021 and also until the end of September 2020)
  • 26 June 2020 (traineeships for the academic year 2020/2021)
  • the end of September (traineeship for the academic year 2020/2021)
  • the end of November (traineeship for the academic year 2020/2021)

Participation conditions:

  • the student must be enrolled in an accredited Bachelor’s, Master’s, or Doctoral study programme at University of South Bohemia – full-time, combined, or even distance form of study
  • the student must be duly registered in a study programme at the sending institution during the work placement; the student can neither interrupt nor terminate their studies at the sending institution before completion of the work placement
  • the work placement is to take place in any public organisation or private enterprise active in the labour market or in the sphere of education (private or public enterprise at local, regional, or national level; professional association; trade union; research institutes; non-financial organisations; educational centres, etc.)
  • the student is to find their own mentor/supervisor at the host institution
  • unauthorised organisations where a work placement cannot be entered into:
  • the student is to work full-time in the foreign enterprise (40 hours per week)

Graduate work placement:

  • the work placement may also take place newly within 12 months of graduation (including the placement period)
  • the student becomes a graduate on the day of successfully passing the state examination – the work placement must start and end within exactly one year starting from this day (it is also vital to respect the academic calendar and not exceed one academic year)
  • participant must pass the selection procedure and have all necessary documents prepared for the mobility before graduation

PROCEDURE

Application:

  • Application form
  • Motivational letter (the reason for selection of the host institution, what the content of the work placement will be and why – direct relation to the student’s field of study, benefits of the work placement for the student – academic benefits/job opportunity benefits)
  • Proof of foreign language (certificate, TOEFL, study results, letter from your teacher, …)

All document are to be sent to Barbora Okosy: bokosy@prf.jcu.cz or the originals submitted to her at the Faculty of Science International Office (Building C, door number 00014).

Selection process criteria:

  • quality of motivational letter ( maximum 100 points)
  • study average (maximum 15 points)
  • the level of foreign language (maximum 20 points)

Students receiving 75 points or over are considered to have passed the selection process. The quality of the application and financial resources may, however, also influence the mobility.

The results of the selection process will be announced to applicants by email within one week of submission.

Before Departure:

  1. A document detailing the Learning Agreement for Traineeship is to be jointly submitted by all three parties – the student, Erasmus coordinator (Barbora Okosy), and host institution (the student’s supervisor at the host institution).The student is to contact their supervisor at their chosen university/institution/company and fill in the Learning Agreement for Traineeship in consultation with them. This document may, preferably, be submitted to the Erasmus coordinator along with the application documents or separately at a later date, but no later than three weeks before the commencement of the mobility.
  2. Online Language Support (OLS)
  • Online TEST of your mobility language (students will receive a language test request via email, and should also check spam)
  • the test is mandatory
  • the results are to be made available to the student only, who will receive recommendation, if necessary, on how to improve their level
  • students are to take and submit the test before signing their Grant Agreement
  • the student attaining a result of between CEFR levels A1 and B1 in their OLS test will be automatically allocated a language course licence
  • in other cases, students may assign themselves a voluntary language course in their OLS profile
  1. Grant agreement signature
  • the grant agreement is to be signed no later than 14 days before the student’s departure – without this agreement, the Erasmus traineeship cannot begin and the scholarship cannot be paid out
  • the grant agreement is to be submitted for signature to the International Office, Rectorate Building, 3rd floor, door No. 3004
  • the grant agreement is to be submitted for signature on a Tuesday or Wednesday (except: 7.1. and 8.1.2020). The exact time of day is to be agreed via e-mail

The student is to contact Ms. Dvořáková via e-mail at - jdvorakova04@jcu.cz - when they have collected all the documents needed to sign the Grant Agreement - at least 5 working days before the expected date of the meeting 

The following documents are to be attached to the  e-mail in the following formats:

  • the completed Grant Agreement form (yellow marked fields) in Word
  • a scan of the Learning Agreement for Traineeship signed by the student, the faculty coordinator (Barbora Okosy) and the supervisor at the receiving organisation

First, however, the student is to contact the Erasmus faculty coordinator (Barbora Okosy) who is to help them complete their Learning Agreement and check their Grant Agreement.

The student is obliged to have valid health insurance and insurance of liability for the duration of their mobility.

Any students who feel the need for further explanation may also arrange an appointment at the International Office Contact Centre where you will be informed about all matters related to their Erasmus mobility.

After the mobility

Students are to:

  • submit the original Traineeship certificate with the dates of departure and arrival (in Learning Agreement for traineeship, 3rd part – After mobility) to Barbora Okosy or Jana Dvořáková
  • complete and submit the Final report (students will receive the login code via email)
  • take the online language test again on return from their mobility

 FORMS: