MS Teams

Mini-manual for students


Access & login

  1. Open the MS Teams app or webpage on your favourite electronic device. 
    Note: some Teams features may not be available if you use the browser.
  2. MS Teams login page will find you via your jcu or your faculty email (eg. for "Aryanna Šmudlenková" the login might be smudla01@jcu.cz or smudla01@prf.jcu.cz) .
  3. Then it will offer the university log-in page: delete the faculty prefix (prf.) if you used it on the first page, or delete the whole part after your username (eg. for Aryanna Šmudlenková, use: smudla01@jcu.cz or smudla01). 
  4. Type your password. 
  5. Enter > you should have access.

Joining a team

There are several ways how to join a team:

  1. Students have been added automatically via STAG and will see the team icon among those they are members of (app: left menu > Teams).
  2. Students have been asked to join a team using a code. Use the top-right corner button Join or create a team > select Join a team with a code > paste the code > click Join).

Use

The first video meeting in the team will probably open some time before the class starts, so that you can try out how it works and what it looks like before you actually start working. You can also get ready to ask any questions you may have, e.g. about MS Teams and the course.

  • There are icons in the middle of the page to click, so check them out →MS Teams meeting icons 
    From left to right:
    • List of participants > Chat > Raise a virtual hand > (three dots - your Setting etc. >) Camera > Microphone > Screen sharing  > Leave the meeting
  • Students shouldn't be using cameras to prevent data flow overload (or at least use should be limited , but the teachers will surely be happy to see you at least briefly at the beginning). It might be nice of you to show yourself at the beginning of the meeting, even every time you start talking, and at the beginning of a Group meeting, though it should be arranged it with your teacher first.
  • However, you can upload your photo before the video call starts (top right: click your initials > změnit obrázek). This is only possible if you log in using your university user name.
  • It is a good idea to mute your microphone and unmute it only when you want to say something, together with turning on your camera if you can, so that we can see who is speaking.
  • All participants can share screen if necessary (icon on the right of the mic), unless the teacher disallows it.
  • The chat (bubble icon) opens as a column on the right - you might use it(and be asked to do so) during the call or you may need to use it if you are in the library, for example.
    You can also send a message to one particular person, using the well-known format @Name at the beginning. Noone else will be alble to read the message.
  • Although the teacher will probably try and share screen with the materials for you as much as possible, have the materials ready to use as well, please: you might also be working in pairs/groups without my screen or you simply might be asked to use them. 
  • Groups:MS Teams channels
    The teacher might decide to use channels, also called just groups, to give students more talking time. For that reason, there might be more channels created in your Team, which will be used for work in pairs or small groups. The main meeting always starts in Obecné/General.
  1. To use channels/groups efficiently, the teacher usually decides how to divide the students.
  2. The students are then asked to switch (without actually pushing the button Odejít/Leave!) from the video meeting window to the main MS Teams window and open one of the channels/groups – these might have various names (e.g. Group 1, Group 2, etc. but other names are also possible).
  3. In your channel/group, only one of you starts a new meeting (top right: Sejít se / Meet), and the other(s) will just join.
  4. The teacher will be able to join any of the meetings to give you more instructions.
  5. When the arranged time is up or the teacher tells you to return, you leave the channel/group meeting and go back to Obecné/General meeting.
  6. Students are usually allowed to meet in other, extra channels (without the teacher) to get more practice and/or consult with one another.
  • Video about using Teams (YouTube)
    – in Czech, from the student's point of view; another video is also available in the same playlist, focusing on the teacher's point of view, plus a few more